Optimising data capture to achieve a standardised data-set across your portfolio creates the foundation on which value can then be delivered. However real value can only be driven out through the powerful visualisations that support the change decision making of the organisation. It is critical that the Portfolio team has an effective way of doing this as a portfolio of any level of complexity will need some form of automated system or tool to help integrate, visualise and analyse the health of your portfolio in real-time. At this point we, at P2 Consulting, turn to Cubik to underpin that analysis.
Cubik integrates disparate data sources such as your core PPM tools, risk logs, resource logs, finance systems, project plans and spreadsheets to establish a centralised view of your change delivery. Critically it drives out insights that can only be seen when integrating data sources – a task that must be done at the Portfolio Level.
Three classic examples of this data integration would be: the integration of information from different projects (such as with the Portfolio on a Page), the integration of different data streams (such as combining delivery timelines and business change information to to create a business change heatmap) and by the integration of different options to conduct scenario planning on your portfolio.
Cubik’s Portfolio on a Page View
For instance, the Cubik Portfolio on a Page integrates real time milestone and dependency data from the projects within the portfolio to provide a real time predictive view of the portfolio delivery schedule and the health of that delivery.
Using historic pattern analysis, delivery hot spots can be identified, enabling executive intervention before issues materialise.
Cubik’s Business Change Heatmap
Equally valuable is combining different data streams to identify insights and areas of concern. For instance the Cubik Business Change Heatmap view combines information from project’s delivery timeline and their business impact rating to create an organisation wide view of the impact of the Portfolio on the business identifying key areas and times of concern and/or significant change.
Cubik’s Scenario Planning Tool
And as your organisation moves along the maturity scale of the 5Cs the power of the Portfolio Offices’ analysis will only increase. This enables the typical leadership level “What-if” investment decision questions to be addressed based on data you have confidence in. The Cubik Scenario Planning Tool allows, again in real time, for the Portfolio Office to look at the impact of different scenarios on the Portfolio’s key metrics such as time, cost, benefit and business impact allowing executives to confidently understand the implications of their decisions.